7 Best EMR Software for Medical & Aesthetic Practices in 2026
Key Takeaways Pabau: Best for med spas and aesthetic clinics seeking an all-in-o...
December 4, 2025
If you’re juggling admin with different tools, the right aesthetic clinic software can pull it all together and make your day much easier.
The short list? Pabau, Mangomint, Vagaro, Boulevard, AestheticsPro, Zenoti, and Aesthetic Nurse Software (ANS).
This guide explains what each software does well, where it may fall short, and who it suits best. Our ultimate goal is to help you choose the one that will truly make your clinic run smoother.
What is Aesthetic Clinic Software?
Aesthetic clinic software is an all-in-one system that helps practices run smoothly. From online bookings, forms, treatment notes, before-and-after photos, even stock, it keeps everything in one place.
It’s especially valuable for clinics delivering professional treatments that require the right aesthetic qualifications and for growing medi-aesthetic businesses. Additionally, many clinics also choose cloud-based systems to stay efficient and secure.
Essential Features of Aesthetic Clinic Software
1. Appointment Scheduling & Automated Reminders
A top-tier aesthetic software needs robust online booking and calendar capabilities. It should let you manage bookings, staff schedules, treatment rooms, and even multiple locations all in one place.
Automated SMS and email reminders help cut down on no-shows, and real-time online booking makes scheduling quick and easy for clients
See more under our Online Booking and Calendar feature guides.
2. Digital Consent Forms & Before/After Photo Storage
Medical aesthetics demands precise documentation. Good software lets clients fill out consent and medical history forms digitally, then stores those securely alongside high-resolution before/after images for tracking treatment progress.
3. Inventory Management for Injectables & Skincare
Tracking inventory, from Botox syringes to skincare product stock, is critical. The right software offers real-time alerts for low stock, expiry tracking, and batch management, helping you minimise waste and optimise cost.
Learn more via our Stock Management feature.
4. CRM & Detailed Client Notes
Your system should work like a clinical CRM, keeping everything in one place—treatment history, allergies, patch tests, and communication logs. This makes care safer, planning easier, and every client’s journey more personalised.
5. HIPAA / GDPR Compliance & Secure Data Management
Security is non-negotiable in medical aesthetics. Look for encrypted storage, permission-based access, and audit logs to protect sensitive data and ensure compliant operations, whether under HIPAA (US) or GDPR (EU).
6. Reporting, KPIs & Analytics
To drive practice growth, your software should provide in-depth analytics—financial performance, treatment mix, client retention, and more. This helps you make data-driven decisions and identify opportunities.
See our Reporting & Analytics page.
| Software | Best For | Key Strengths | Pricing | Free Trial |
|---|---|---|---|---|
| Pabau | All-in-one aesthetic & medspa clinics | Medical workflows, automations, reporting | From £XX/month (varies by tier) | Demo only |
| Vagaro | Budget-friendly salon + spa + medspa hybrids | Low cost, marketplace traffic | From $25/month | Yes |
| Mangomint | Premium client experience | Elegant UI, automation | From $165/month | Yes |
| Boulevard | High-end medspas & boutique clinics | Client experience, staff tools | Custom pricing | Yes |
| AestheticsPro | Compliance-heavy US medspas | EMR, HIPAA workflows | From $99/month | Yes |
| Zenoti | Large multi-location enterprises | Enterprise features & analytics | Custom | No |
| Aesthetic Nurse Software (ANS) | Solo injectors & mobile practitioners | Lightweight, simple workflows | From $XX/month | Yes |
Top 7 Aesthetic Clinic Software Options
Choosing the right aesthetic clinic software can feel overwhelming, especially since every platform claims to do everything.
To help, we compared each tool using the factors clinics care about most: ease of use, documentation quality, automation, integrations, pricing clarity, and support for growth.
Here’s a quick comparison table so you can see how the top platforms stack up before reading the full reviews.
1. Pabau
Key Features
- Full client journey: Handles everything from online booking to follow-ups to cut admin and improve the experience.
- Secure charting & forms: Custom forms, consent, treatment notes, and clear before/after photos in one place.
- Smart calendar: Book rooms, equipment, staff, and add clients to your waitlist easily, even across multiple locations.
- Stock tracking: Monitor injectables by batch, expiry date, and provider use with instant alerts.
- Marketing tools: Automated emails, recalls, and review requests to help boost retention.
- Reporting dashboard: Clear insights into revenue, treatments, staff performance, and client retention.
Pricing
Pabau offers tiered pricing based on clinic size and feature needs. All plans include core features such as online booking, patient records, digital forms, and marketing tools. Higher tiers unlock advanced reporting, automation, and multi-location features.
For the most accurate overview, visit the official Pricing page or book a demo to receive a tailored quote based on your clinic’s workflow.
Where Pabau shines
- Automated workflows: Cuts down manual work by automating bookings, forms, stock, billing, and follow-ups.
- All-in-one platform built for aesthetics: No need for add-ons or third-party tools. Pabau covers compliance, clinical workflows, marketing, and reporting in one place.
- Scales with your clinic: Offers multi-location tools, detailed permission controls, and strong reporting—useful for solo injectors and large clinics alike.
Where Pabau falls short
- Learning curve for new teams: Because Pabau is feature-rich, mastering every tool takes time, though onboarding support helps bridge the gap.
- No basic low-cost plan: It may not suit very small or brand-new clinics looking for a simple starter option.
- Not for salons: Pabau is made for medical aesthetics, so beauty-only salons may find features they don’t need.
Customer reviews
“They help me utilise all the tools available in Pabau effectively, which has significantly improved my clinic’s operations and helped generate more bookings.“,
“I came across Pabau during a Google search. I was in the process of moving my small cosmetic injection business from my home to a brick and mortar. I had so many things that I wanted in my software-scheduling, payment options, loyalty programs…Pabau had it all.”
Who Pabau is best for
- Medical aesthetic clinics: Full clinical workflows + admin automation
- Growing medspas: Multi-location support + advanced reporting
- Clinics that want true all-in-one software: Replaces multiple disconnected tools
2. Vagaro
Vagaro is a popular choice in the beauty and wellness world, and it can also handle simple aesthetic clinic needs.
Here’s a quick look at how it works for clinics offering injectables, skincare, and laser treatments.
Key features
- Online booking and calendar: Clients can book through the website, Instagram, Facebook, or the Vagaro widget. It also supports waitlists and room/staff scheduling.
- Automated notifications: Sends SMS and email reminders to help cut down on no-shows and late cancellations.
- Client management (CRM): Stores visit history, notes, and contact details. It also supports memberships, loyalty programs, and gift cards.
- Forms and documentation: Optional add-on for custom forms, SOAP notes, and digital intake/consent documents.
- Point of sale (POS): Handles invoices, product sales, memberships, and payment processing in one system.
Pricing
| Plan | Monthly Cost | Notes |
|---|---|---|
| One Location (1 calendar) | £20 | Base plan includes core features like scheduling, invoices, and calendar. |
| Add-ons | Variable | Extra modules (Forms, Text Marketing, Branded App, Drive) incur additional monthly fees. |
Where Vagaro shines
- Affordable: With a low base subscription, Vagaro is cost-effective for small to medium clinics that don’t need a full-medical software.
- Marketing and client acquisition: Built-in loyalty programs, marketplace listing, and customizable email/SMS campaigns.
- Flexible add-ons: You only pay for the features you use, which makes it budget-conscious.
Where Vagaro falls short
- Not built specifically for med-aesthetics: Vagaro is mainly a salon and spa system. It doesn’t include many medical-grade tools like advanced charting or clinical workflows.
- Extra costs add up: Many important features, like forms, text marketing, or a branded app, require paid add-ons.
- Loyalty limitations: Some users say the points system is restrictive, such as not being able to use points and discounts together.
Customer reviews
“I love how Vagaro keeps everything organized in one place — appointments, client notes, payments, and reminders. The automated texts and emails save me a lot of time, and the professional look of the booking system makes a great impression on clients.”
Verified user in cosmetics, G2
“Great experience overall: easy to use, great way to connect with new service providers and discover something new.”
Who Vagaro is best for
- Small to medium aesthetic studios or clinics that need a reliable, affordable scheduling + POS system.
- Salons or spa-medspa hybrids looking to manage bookings, packages, and client loyalty without heavy clinical workflows.
- Clinics wanting marketing flexibility: Those who can grow into paid add-ons when needed.
If you’re considering other practice management options, here’s a strong Vagaro alternative worth exploring.
Mangomint
Mangomint is a popular pick for modern med spas and beauty–aesthetic clinics.
It’s easy to use, looks clean, and helps teams manage bookings, notes, and client experience without feeling complicated.
Here’s how it performs for clinics offering injectables, skincare, and device-based treatments.
Key features
- HIPAA-compliant charting and forms: Lets you collect and store client health information securely with digital intake forms and SOAP notes.
- Online booking: Clients can book appointments without creating an account. A waitlist can automatically fill open spots.
- Two-way texting and card-on-file: You can text clients from inside the system and save their payment details for faster checkout.
- Retail/Inventory management: Manage product stock (e.g., skincare) directly in the system, including sales via POS.
Pricing
| Plan | Monthly Cost | Notes |
|---|---|---|
| Essentials | US$ 165 / mo | Covers 2–10 service providers, includes calendar, client management, online booking, retail. |
| Standard | US$ 245 / mo | Adds Express Booking™, Virtual Waiting Room, Memberships. |
| Unlimited | US$ 375 / mo | Unlimited service providers + all core and advanced features. |
| Add-Ons | Varies | +$50/mo for Forms & Charting; +$75/mo for two-way texting / “Connect” per location. |
Where Mangoming shines
- Good fit for med-spa workflows: Even though it started as salon software, Mangomint includes HIPAA-compliant EMR tools that work well for injector-focused clinics.
- Easy to use: Clinics like its clean, modern layout and say the support team is quick and helpful.
- Helpful automation: You can automate things like aftercare messages, membership follow-ups, and review requests, reducing admin work.
Where Mangomint falls short
- Many features cost extra: Forms, EMR tools, and two-way texting require add-ons, so the price can rise quickly.
- Limited reporting: Some advanced reports aren’t available on lower tiers, and exporting certain data isn’t always straightforward.
- Higher cost for multiple locations: Running several sites can get expensive because add-ons and provider fees increase as you grow.
Customer reviews
“Overall, Mangomint streamlines the day-to-day workflow, saving time and reducing scheduling errors. It’s a great tool for any practice that values efficiency and smooth client communication.”
“The booking system was smooth, the interface was modern and intuitive, and our team picked it up quickly without much training.”
Who Mangomint is best for
- High-end or growing med-spas: Easy-to-use system that supports both treatments and retail sales.
- Clinics focused on client experience: Fast checkout, two-way communication, and automated journeys.
4. Boulevard
Boulevard is mainly built for salons and spas, but it can also support aesthetic clinics that care about client experience and strong branding.
It offers smooth scheduling, easy booking, and modern payment tools. However, its clinical features are lighter than what you’d get in a full medical-grade EMR system.
Key features
- Smart scheduling: Automated waitlist management, double-booking protection, and seamless online booking.
- Client experience tools: Customizable digital forms, automated messaging, and branded reminders.
- POS system: Integrated checkouts, memberships, packages, and prepayment options.
- Team management: Staff productivity metrics, commission tools, and role-based permissions.
- Marketing and client retention: Email and SMS campaigns, promotional tools, and detailed client history.
Pricing
| Plan (Location) | Salon & Spa Price | Med-Spa Price | Notes |
|---|---|---|---|
| Essentials | US$ 158/month (annual) ~US$ 176 monthly | – | Basic operations for small teams, up to 5 professionals, 100 texts + 500 emails, 25 GB storage. |
| Premier | US$ 263/month (annual) | – | Unlimited professionals, 250 texts, 1,000 email blasts, 50 GB storage. |
| Prestige | US$ 369/month (annual) | – | Includes forms add-on, 2,500 texts, 10,000 email blasts, 100 GB storage. |
| Aesthetics Starter Bundle (Med-Spa only) | – | US$ 369/month (annual) | Built for med-spa workflows: includes charting and HIPAA-grade documentation. |
| Aesthetics Bundle (Med-Spa only) | – | US$ 421/month (annual) | Higher limits: more texts, more emails, larger storage, full forms + charting. |
| Enterprise | Custom quote | Custom quote | For multi-location or enterprise self-care businesses with API and advanced integrations. |
Where Boulevard shines
- User experience: Customers praise its modern interface and smooth client touchpoints, from booking to checkout.
- Strong payment workflows: Designed to simplify deposits, memberships, and no-show protection.
- Great for hybrid operations: Works well for clinics that offer both aesthetic treatments and beauty/spa services.
Where Boulevard falls short
- Limited clinical depth: Lacks robust medical charting and advanced EMR features needed by injectors-heavy clinics.
- Higher price point: Total costs can rise quickly with add-ons and per-location fees.
- Fewer compliance-focused tools: Not as strong for HIPAA workflows or medical documentation compared to purpose-built aesthetic EMRs.
Customer reviews
“Its very user friendly and having a single dashboard for all clients makes it easier to manage. The only booking portal is also great for clients.”
Phillipe I., G2
“Great experience so far! I’ve worked with boulevard for 2 different practices and both were pretty seamless. The support staff is great and the communication turn around time is efficient.”
Who Boulevard is best for
- Boutique med-spa hybrids: Ideal for clinics blending aesthetic and spa services that want a premium client experience.
5. AestheticsPro
AestheticsPro is built specifically for med spas, blending EMR, telehealth, and client management into one system.
Key features
- Client management: Stores full client histories, notes, photos, invoices, and treatment records in one central profile.
- Telehealth built-in: Offers HIPAA-compliant video consultations directly linked to client charts.
- E-prescribe: Handles medication history, pharmacy lookups, and prior authorizations in one workflow.
- Reporting and insights: Provides dashboards and performance reports covering revenue, appointments, and provider metrics.
Pricing
| Plan | Price | Notes |
|---|---|---|
| Professional | $75/user/month | Up to 4 users, full EMR, AP Focus photo tools, client portal, online booking, mobile app, telemedicine. |
| Executive | $275/month | Unlimited users, multi-location support, advanced reporting, priority support, dedicated success team. |
| Enterprise | Custom | All Executive features plus API access, custom branding, advanced analytics, and specialized onboarding. |
Where AestheticsPro shine
- Built for med spas: Designed specifically for aesthetic clinics. It brings EMR, e-prescribing, photo tools, and client records together in one workflow.
- Strong on compliance: It includes HIPAA features, permission controls, and secure messaging, which helps clinics that need tight data protection.
- Flexible pricing: Smaller teams can start on the Professional plan, while bigger clinics can move to Executive or Enterprise without changing systems.
Where AestheticsPro falls short
- Reporting is limited: Many users say reports are hard to customise. This makes tracking commissions, stock, or multiple locations more difficult.
- Scheduling isn’t fully automated: Rooms and equipment can still get double-booked unless staff double-check everything manually.
- Weak integrations: The API is limited, so clinics that use advanced marketing tools or external CRMs may find syncing data challenging.
Customer reviews
“Overall AestheticsPro has been able to meet my workflow needs for my practice. Very easy to learn and incorporate to my work.”
“So far Aesthetics Pro provides me more quality features for the price of the service. as long as this system continues to evolve it will continue to be a valuable and integral part of my business.”
Who AestheticsPro is best for
- Boutique or single-location med spas: Ideal for clinics focusing on injectables, facials, and laser treatments without complex multi-site needs.
- Teams comfortable with structured workflows: Works well for practices that prefer EMR-heavy processes.
- Clinics that prioritize photo documentation: Great for providers who rely heavily on before-and-after imagery.
6. Zenoti
Zenoti is a well-known enterprise platform used by large beauty, wellness, and med-spa chains.
It’s built for scaling, whether that means multiple providers, multiple rooms, or multiple locations across a region.
Key features
- Enterprise scheduling: Handles complex provider rotas, equipment availability, and room assignments to reduce bottlenecks during peak hours.
- Membership and packages: Built-in tools for selling memberships, prepaid credits, and recurring plans, great for revenue predictability.
- CRM and marketing: Automated reminders, targeted campaigns, and guest segmentation help clinics stay connected with clients.
- Integrated payments (Zenoti payments): Streamlined POS with contactless check-in/check-out and card-on-file functionality.
- Multi-location management: Centralized reporting, staff permissions, and inventory controls across multiple branches.
Pricing
Zenoti does not list pricing publicly and uses custom quotes for each clinic.
Pricing varies based on modules, business size, and locations, and often includes onboarding and payment processing fees.
Where Zenoti shines
- Purpose-built for scaling: Zenoti excels in operations with multiple locations, large teams, or complex resource scheduling needs.
- Excellent automation tools: From marketing journeys to unattended check-in, it removes manual work across front-desk and admin roles.
- Strong membership ecosystem: Ideal for clinics that rely heavily on recurring plans, package sales, or loyalty rewards.
Where Zenoti falls short
- Enterprise-level pricing: Zenoti can be expensive, especially as clinics expand or add more modules.
- Steeper learning curve: Many users note that onboarding and setup take time due to the platform’s complexity.
- Less tailored to aesthetics: While powerful, some clinical features like injectables tracking or photo workflows aren’t as aesthetic-specific as dedicated med-spa systems.
Customer reviews
“Zenoti can be customized to do almost anything we need! This allows our clinic the flexibility to run our business and client care exactly how we wish!”
“It has almost all aspects of having a health spa or clinic integrated such as point of service/booking, customer outreach, campaigns or even photo guidelines.”
Who Zenoti is best for
- Large or fast-growing chains: Multi-site med spas needing enterprise-level infrastructure.
- Clinics selling memberships: Ideal for recurring revenue models.
- Teams with a dedicated admin or ops manager: Works best when someone can oversee setup and optimization.
7. Aesthetic Nurse Software (ANS)
ANS is a purpose-built clinic system created by and for aesthetic nurses, ideal for smaller practices and solo practitioners who want clinical functionality without over-engineered complexity.
Key features
- Diary and online bookings: Web-based schedule accessible on tablet, mobile or desktop, with support for deposits and Google/Apple calendar sync.
- Medical forms: Pre-loaded, customisable forms for medical history, consents, and aftercare delivered to patients before or after their appointment.
- Secure before-and-after photos: Store and compare patient images in a compliant way, tied to individual client records.
- Automated messaging: SMS and email reminders, follow-ups, review requests, and rebooking prompts.
- Payments and stock management: Accept deposits via Stripe or payment links, track injectables or skincare inventory, and get low-stock alerts.
Pricing
ANS offers a simple, transparent pricing model based on how many patients you manage and how many practitioners use the system.
| Plan | Price (1 Practitioner) | Notes |
|---|---|---|
| Foundation | £25 / month + VAT | Up to 150 patients, booking, forms, reminders, business reports. |
| Advanced / Unlimited | £50 / month + VAT | Unlimited patients, plus gift vouchers, custom booking pages, stock management, and staff restrictions. |
| Custom | Custom | For 15+ practitioners — tailored quote for multi-provider clinics. |
Where ANS shines
- Built by aesthetic practitioners: Created by nurses and prescribers, so the forms, notes, and photo tools match how aesthetic clinics actually work.
- Simple but clinical: Gives you the core EMR and scheduling tools you need without extra features that slow you down. Great for solo injectors and small teams.
- Solid security and support: Protected with TLS encryption and AWS storage. You also get unlimited support and free data import when switching systems.
Where ANS falls short
- Not ideal for bigger teams: As you add more staff or locations, you may outgrow the system because it lacks advanced, enterprise-level features.
- Limited integrations: It supports some connections, but clinics wanting strong marketing or CRM integrations may find it restrictive.
- Basic reporting: The reports cover the essentials, but deeper financial or custom reporting may require extra manual work.
Who ANS is best for
- Solo or small aesthetic teams: Great for nurses or practitioners running a one-person clinic or a small setup.
- Injectables and skincare clinics: Works well if you need straightforward EMR, stock tracking, and booking without extra complexity.
- Practitioners who want simplicity: Ideal if you prefer an easy, intuitive system rather than a large, advanced platform.
Why Use Aesthetic Clinic Software?
Using dedicated aesthetic clinic software is the backbone of a smooth, professional, and scalable clinic. Here’s why:
- Streamlined admin
Automations take care of confirmations, reminders, consent forms, and treatment notes so your team can spend more time with clients and less time clicking through spreadsheets.
- Consistent, high-quality client experiences
From online booking to digital aftercare, clients get a beautifully seamless journey that feels polished and trustworthy.
- Better decision-making with real data
Reporting dashboards help you understand what’s working, what’s not, and where you can grow without having to guess.
- More space for sustainability efforts
Digital records and paperless workflows make it easier to build a greener clinic. If sustainability is on your roadmap, here are more ways to get started.
How to Choose the Best Aesthetic Clinic Software for Your Practice
Choosing the right software comes down to understanding your workflow, your team’s needs, and the experience you want clients to have.
Below are the key areas to consider so you can make a confident, well-informed decision.
Feature consideration #1: Booking and scheduling reliability
Your booking system should be fast, intuitive, and able to prevent double-booking, room conflicts, and last-minute admin headaches.
Look for features like online booking, resource management, waitlists, and automated reminders to reduce no-shows and keep your day running smoothly.
Pabau makes this easier with smart scheduling that links rooms, equipment, and providers, so your diary stays accurate without manual checks.
Feature consideration #2: Clinical documentation and compliance
Aesthetic clinics need a secure, organised system for clinical notes, photos, consent forms, and treatment history, all stored within a single, easy-to-navigate client record.
Just as important is compliance: your software should support HIPAA/GDPR requirements, audit trails, digital signatures, and accurate documentation to help protect both your clinic and your clients.
Pabau makes compliance simple, with fully auditable client records, secure digital consent forms, before/after photo tools, and built-in safeguards to help you stay aligned with regulatory expectations.
You can also learn more about how Pabau helps your practice stay HIPAA and GDPR compliant.
Feature consideration #3: Marketing and client retention tools
Look for built-in marketing features like email/SMS campaigns, loyalty schemes, review prompts, and automated follow-ups, these make it easier to keep clients engaged between visits. For more guidance, read up on our Aesthetic clinic marketing plan.
Pabau’s marketing features support your growth with automated recalls, smart client segmentation, review requests, and targeted marketing tools that work behind the scenes.
Feature consideration #4: Reporting and business insights
Your software should help you figure out what’s working, what isn’t, and where to grow. Look for dashboards that break down revenue, rebooking rates, treatment performance, and team utilisation.
Pabau empowers smarter decisions with customisable reports and visual dashboards designed for clinic owners.
Feature consideration #5: Integrated payments
Aesthetic clinics benefit from a payments system that keeps everything in one place, such as appointments, invoices, card details, deposits, and end-of-day reconciliation.
Using fragmented terminals or third-party apps often leads to errors or time-consuming admin.
Software with integrated payments centralises this workflow, reduces manual data entry, and makes it easier to track what was paid, when, and by whom.
Pabau includes a built-in Pabau Pay feature with optional Pabau Pay terminals where payments link automatically to invoices and client records, helping clinics reduce back-office admin.
Feature consideration #6: Smart clinic assistants
AI-assisted documentation is becoming increasingly useful for busy aesthetic clinics.
Tools like consultation transcription, automated note drafting, and AI-generated summaries help practitioners stay focused on the client instead of typing.
Choosing software with reliable AI support can significantly improve accuracy and reduce time spent completing clinical notes.
Pabau’s Echo AI offers features like consultation transcription and structured note generation, designed to support clinicians during and after appointments.
Find Out Why Pabau is the Ultimate All-In-One Aesthetic Clinic Software!
You’ve explored the top platforms, compared features, and narrowed down what really matters for your clinic. Now it’s time to take the next step with clarity, not guesswork.
If compliance is high on your priority list (as it should be), your best move is to dive deeper into how aesthetic clinic platforms should handle sensitive patient data.
Start with our essential guide on HIPAA compliance for clinic software to make sure your choice supports safe, secure growth.
When you’re ready to see how an all-in-one system can streamline bookings, records, and payments in one place, take a closer look at Pabau by booking a personalised Pabau demo.
